By Ritz Limo Team · · 2 min read
Getting one person to Pearson is easy. Getting eight people, their luggage and a few car seats there at the same time is a logistics project. Whether it's a corporate team, a sports club, a family reunion or a wedding party, here's how to plan a group airport transfer in Toronto without the group chat chaos.
Option 1: one Mercedes Sprinter van
Our Mercedes Sprinter van seats up to 11 passengers. For most groups of seven to eleven, it's the simplest choice.
- Everyone arrives together. No one is stuck waiting for the second car.
- One booking, one price, one confirmation. Easier to approve and expense.
- One chauffeur to coordinate — at pickup and at arrivals.
- Room to talk. Teams can debrief on the way; families stay together.
Option 2: several sedans or SUVs
Separate vehicles make sense when your group isn't really travelling as one:
- Passengers start from different addresses across the GTA.
- People are on different flights or landing at different terminals.
- A few executives need a private car while the rest travel together.
A mix often works best: a Sprinter for the main group and a Cadillac Escalade or Mercedes C300 for anyone travelling separately.
Think about luggage early
Group trips are usually limited by bags, not seats. Golf clubs, hockey bags, strollers and wedding outfits all take space. When you book, tell us the number and type of bags. If the luggage won't fit comfortably, we'll recommend a different vehicle combination before the day — not at the curb.
Arrivals at Pearson: meeting a group
For an arriving group, we track the flight and your chauffeur waits at the arrivals exit with a sign showing the group or lead passenger's name. Give us one contact phone number for the group, and ask everyone to gather once they've cleared customs and collected their bags. Our Pearson meet & greet guide has more tips.
Groups arriving on different flights
If guests land at different times — common for weddings and conferences — book a separate pickup for each flight. Each one is tracked individually, so a delayed flight never holds up the others, and delays never cost extra.
Families: child seats in a group
Free infant, child and booster seats are available on request. List how many of each you need when you book, so they're installed before pickup.
Group transport checklist
- Count passengers and bags, including oversized items.
- Collect every flight number and terminal.
- Choose one lead contact with a phone that works in Canada.
- Decide: one Sprinter, several cars, or a mix.
- Book early — group vehicles are in demand around holidays and wedding season.
Book your group transfer
See the details on our group and Sprinter transport page, compare vehicles on our fleet page, or book online. For larger events, call +1 416-454-2360 and we'll plan it with you.
